Capacity Plan

This skill helps analyze team capacity and plan resource allocation for projects. It's designed for project managers, team leads, and resource managers who n.

Install

npx promptshop add capacity-plan

Details

What This Skill Does

This skill helps analyze team capacity and plan resource allocation for projects.
It's designed for project managers, team leads, and resource managers who need to optimize team utilization and forecast resource needs.
The skill takes into account team size, workload, upcoming projects, and constraints to generate a capacity plan.

When to Use

Plan resource allocation for the next quarter.
Analyze team capacity for a new project.
Identify potential resource bottlenecks.
Evaluate the impact of hiring new team members.
Track team utilization and identify over-allocation.

Key Features

Analyzes team size, roles, and current workload.
Considers upcoming work and budget constraints.
Calculates current utilization and available capacity.
Identifies overallocated resources.
Provides a summary of total capacity and allocation.
Offers utilization targets by role type.

Manual Installation

/capacity-plan

If you see unfamiliar placeholders or need to check which tools are connected, see CONNECTORS.md.

Analyze team capacity and plan resource allocation.

Usage

/capacity-plan $ARGUMENTS

What I Need From You

Team size and roles: Who do you have? Current workload: What are they working on? (Upload from project tracker or describe) Upcoming work: What's coming next quarter? Constraints: Budget, hiring timeline, skill requirements

Planning Dimensions

People

Available headcount and skills Current allocation and utilization Planned hires and timeline Contractor and vendor capacity

Budget

Operating budget by category Project-specific budgets Variance tracking Forecast vs. actual

Time

Project timelines and dependencies Critical path analysis Buffer and contingency planning Deadline management

Utilization Targets

Role Type	Target Utilization	Notes
IC / Specialist	75-80%	Leave room for reactive work and growth
Manager	60-70%	Management overhead, meetings, 1:1s
On-call / Support	50-60%	Interrupt-driven work is unpredictable

Common Pitfalls

Planning to 100% utilization (no buffer for surprises) Ignoring meeting load and context-switching costs Not accounting for vacation, holidays, and sick time Treating all hours as equal (creative work ≠ admin work)

Output

Capacity Plan: [Team/Project]

Period: [Date range] | Team Size: [X]

Current Utilization

Person/Role	Capacity	Allocated	Available	Utilization
[Name/Role]	[hrs/wk]	[hrs/wk]	[hrs/wk]	[X]%

Capacity Summary

Total capacity: [X] hours/week Currently allocated: [X] hours/week ([X]%) Available: [X] hours/week ([X]%) Overallocated: [X people above 100%]

Upcoming Demand

Project/Initiative	Start	End	Resources Needed	Gap
[Project]	[Date]	[Date]	[X FTEs]	[Covered/Gap]

Bottlenecks

[Skill or role that's oversubscribed] [Time period with a crunch]

Recommendations

[Hire / Contract / Reprioritize / Delay] [Specific action]

Scenarios

Scenario	Outcome
Do nothing	[What happens]
Hire [X]	[What changes]
Deprioritize [Y]	[What frees up]

If Connectors Available

If ~~project tracker is connected: Pull current workload and ticket assignments automatically Show upcoming sprint or quarter commitments per person

If ~~calendar is connected: Factor in PTO, holidays, and recurring meeting load Calculate actual available hours per person

Tips

Include all work — BAU, projects, support, meetings.
People aren't 100% available for project work. Plan for buffer — Target 80% utilization. 100% means no room for surprises.
Update regularly — Capacity plans go stale fast.
Review monthly./capacity-plan.